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journal_club:organizers [2012/01/19 05:45] – Revise Sample Reminder Email peterwilliamsjournal_club:organizers [2012/01/19 05:46] (current) – Revise JC mancron peterwilliams
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 +====== Journal Club Organizers' Page ======
  
 +Here's some stuff helpful to the [[:Journal Club]] organizers.
 +
 +===== Speaker Instructions Shortlink =====
 +
 +There's a shortlink to the "Speaker Instructions" section of the main page: http://tinyurl.com/ucbjcsi (**i.e.**, "__UC__ __B__erkeley __J__ournal __C__lub __S__peaker __I__nstructions").
 +
 +===== Sample Reminder Email =====
 +
 +To be sent ~10 days before a person's speaking slot.
 +
 +<file>
 +Dear NAME,
 +
 +Thanks for signing up to give a 20-minute Journal Club talk on
 +MONTH DAY. Once you have a topic picked for your talk, please let
 +us know a few things when you get the chance:
 +
 +- What work(s) will you be presenting?
 +- Do you expect to use PowerPoint (or similar) for your talk?
 +- Is there any particular kind of feedback you'd like to get
 +  after your talk?
 +
 +For some suggestions on choosing a topic and preparing for your talk,
 +see http://tinyurl.com/ucbjcsi . Please let us know if you have
 +any questions.
 +
 +Cheers,
 +
 +YOUR NAMES
 +</file>
 +
 +(As a side note, everyone always says that they'll use some form of presentation
 +software, but I like to ask because it encourages the idea that you can actually
 +give a talk **without** such software.  --- //[[pwilliams@astro.berkeley.edu|Peter Williams]] 2011/04/07 23:58//)
 +===== Journal Club Man-Cron =====
 +
 +  * Tuesdays
 +     - Send a reminder to the following week's speakers using something like the above template
 +     - Bug the current week's speakers for an abstract if necessary
 +  * Thursdays, send a notice about Friday's JC speaker/topic. For ease of copy-paste, the addresses are: ''faculty@astro.berkeley.edu, research@astro.berkeley.edu, students@astro.berkeley.edu, postdocs@astro.berkeley.edu, astromajors@astro.berkeley.edu''
 +  * Fridays
 +     - At ~11:30, send out another reminder email to the same set of lists.
 +     - At noon, do Journal Club.

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